It goes without saying that most of the work in the office nowadays is made easy thanks to technology, but how about using scanners to turn old legal and business documents into easy searchable documents that save time in the office? Well since of late, it’s possible to scan just about any document. With advancement of printing and scanning hardware, you can now get crystal clear scans even from dusty old images and documents. Check out five scanners we found that will make your work easier the next time you have a bunch of paperwork to do.
Epson WorkForce ES-400
Key Features:
- 35ppm/70ipm single step technology for capturing two sides in a snap
- Features an intuitive scan to online feature with Goggle Drive, Dropbox and Evernote
- Mac and PC compatible
- 50 page auto document feeder
- 16-bit input /8-bit output grayscale bit depth and
- Easy scan of documents to editable files with OCR software included
- Scanning versatility especially for business cards, IDs and even long pages
The Epson WorkForce ES-400 scanner is a must have for anyone looking to get organized in a
super fast way. With its compact size, this scanner will be right at home in any small home or office space and since it easily connects to other document management software such as the TWAIN driver that comes with it, you get the convenience of its powerful performance for a variety of projects.
It is easy to use and comes with a reliable scan to online storage feature that supports Dropbox, Evernote as well as SharePoint accounts. This way you get to store your documents in searchable PDF format on the cloud and you can even edit the documents later thanks to its OCR software that comes with the package. This best selling Epson scanner is designed for letter sized scan at 300dpi and works with both Mac and PC. Plus it also comes with the Epson Document Capture software that enables this compact scanner to perform no matter the job.
Xerox DocuMate 3120
Key Features:
- Enables searchable document creation that are easy to find
- Features European power supply plugs
- Comes with USB1.1 as well as USB 2.0 connectivity interface
- Capable of scanning plastic cards in one ADF touch with 20ppm and 40 ipm duplex document scan
Looking to do more with your papers? Then get your hands on the Xerox DocuMate 3120 Duplex Color Scanner. It features a one-touch technology that lets you copy, scan, collate and file your documents in a searchable format while also saving you storage space.
This duplex color scanner is not only snappy but also capable of scanning up to 40 images every minute not to mention its automatic 50-page feeder that handles a variety of A4 documents and business cards. The DocuMate 3120 is designed to fit the comfort of a desk thanks to its small footprint that makes it ideal for any small business, especially when folded. Turn your papers into searchable documents with its Visioneer one touch technology that lets you scan documents in nine preset configurations for your convenience. You get to scan your documents in the right cropping size resolution and file format plus you can even deliver your scanned documents via email which is great for businesses that require fast paper conversions into digital format.
Epson Perfection V550
Key Features:
- Micro Step Drive Technology, 6400 x 9600dpi resolution with a maximum of 12800 dpi
- Flatbed color scanner with Epson Matrix CCd and 6400dpi optical resolution
- Compatible with Windows 8, Windows 7, Windows Vista as well as Windows XP among other operating systems
- 16bit internal/external grayscale Bit Depth with a 3.4Dmax optical density
- Ready scan LED technology with maximum scan area of 8.5 inch x 11.7 inch
- 54400 x 74 880 effective pixels and a 48 bit internal/external color bit depth
The Epson Perfection V550 Document Scanner lives up to its name when it comes to delivering brilliant performance. It features a 6400 dpi resolution that enhances image sharpness with every scan producing vivid slides, with true to life colors for your project. Looking to create enlarged scans? Well the Epson Perfection scanner just made it easier with its 17 x 22 inch enlargement feature. Plus with just the touch of a button, the V550 will have your photo uploaded to the internet automatically so that you don’t have to work hard just to get your favorite photo on facebook or stored it in Picasa among other cloud services.
What’s more is that this best selling scanner is energy efficient, yes that’s right. It comes with ReadyScan LED technology that is energy efficient while still enabling you to perform high speed scanning that requires zero warm-up time. For those trying to scan old photos covered by dust, no worries as it features a Digital ICE technology that is efficient at getting rid of the appearance of scratched and dust on your films which is great for fixing up old photos.
HP ScanJet Flow 7500
Key Features:
- 50 pages per minute scanning speed
- Automated workflow with single pass and two-sided scanning
- 100 page automatic document feeder
- Kofax Virtual Rescan software for image accuracy
- Comes with a one year’s warranty with web and phone support included
- Task scheduling for recurring scanning task to save time
- Supports letter, business card and legal paper sizes
HP is a renowned electronic manufacturer with a vision to create life changing technology for all its customers. With years of experience to its name, HP strives to engineer devices that inspire and amaze. The HP ScanJet Flow 7500 is no exception, it features speedy scanning at 50 pages per minute meaning you can scan over three thousand pages per day with two sided or single pass scanning boosting your workflow. The auto document feeder loads over 100 pages allowing you to perform unattended scanning thus freeing your time for other important stuff.
With a one-year warranty the HP ScanJet 7500 is a scanner with OCR software that allows you to produce editable document that you can easily store on a variety of cloud storage. Plus it supports letter, legal as well as business cards paper sizes with up to 34 inches. In addition you can create up to thirty scan profiles for handling boring recurring tasks enabling you to save time with the help of HP’s ScanJet LCD control panel.
Xerox DocuMate 3640
Key Features:
- Double feed ultrasonic detection
- 5000 pages daily cycle duty
- OneTouch Visioneer scanning with Xerox DocuShare app
- Customizable 99 one-touch destinations for everyone in the department
- 80 ipm scanning in duplex and 40 ppm in simplex
When going for the ultimate scanner, you obviously want to get a highly productive machine that will make work easy in the office. That is precisely what the Xerox DocuMate 3640 is built for; it comes with reliable performance as it is a flatbed scanner that can scan through 80 images per minute with 80 page automatic duplex.
You get the convenience of auto-exposure, auto crop and wide angle de-screw scanning thanks to the Kofax VRS software that is included in the package. Plus the VRS software is important when it comes to improving recognition and accuracy therefore relieving you of the need for manual correction. The DocuMate 3640 is ideal for anyone looking to improve productivity in the office since it’s a robust hardware designed for flexible scanning of a variety of file formats.
In the box you get a technical support card, a spare ADF pad assembly, a user’s manual as well as a USB2.0 cable and an install card. Enjoy the convenience of creating searchable PDF files with the Nuance Paperport that is sure to improve your operational level.
